Why Apple devices offer the best balance for BYOD programs

Why Apple devices offer the best balance for BYOD programs

Why Apple devices offer the best balance for BYOD programs

Bring Your Own Device (BYOD) programs are a common way for businesses to streamline technology management and security. BYOD allows employees to use their personal phones and tablets for work-related purposes when away from their primary company-provided devices.

Apple has had a strong influence in pushing the BYOD concept forward. The introduction of the iPhone and iPad created a world where employees now have mobile devices that allow them to perform various (if not all) work-related tasks at all times. So why carry a laptop with you to respond to emails or participate in work meetings when you can do the same with the iPhone in your pocket?

This trend was quickly adopted by the leading (and later all) B2B software vendors. As a result, companies quickly began preparing their products for a perfect mobile experience, reaching the point where we are now where virtually any business application can be accessed and used from a mobile device.

Why do companies implement BYOD programs?

The reasons and benefits of a BYOD program are many.

First, employees get a lot of flexibility because various work tasks can be performed anywhere, anytime with the device already in their pocket.

By using personal devices for work, employees are not forced to carry multiple devices with them everywhere. This avoids the largely lamented position of always carrying two phones: one for personal use and one for work.

Finally, BYOD programs give employees more choice by allowing them to perform several of their work tasks on their favorite devices – the same ones they have freely chosen and rely on to do all their personal tasks.

While the benefits are clear and numerous, there are also several risk factors associated with BYOD programs. Without those risks, every company would probably have an official BYOD program.

So, what are the risks of BYOD?

In general, there are risks with BYOD for both the company and the employee.

Employees want to make sure the company doesn’t have access to their data. They want privacy about messages, their photo library, personal browsing history, list of installed apps, location and anything not strictly related to work.

On the other hand, there are several risks for organizations with BYOD. Since businesses don’t have full control over BYOD devices, it’s difficult for IT teams to meet basic privacy and security requirements.

BYOD programs often make it difficult to answer common security questions, such as how do we ensure where and how confidential data is stored? How do we ensure that devices are always patched? How do we ensure that a device is not affected by malware? How do we remove all company data from an employee’s personal device when employment is terminated?

As you can see from the relevance of the above risks, striking the perfect balance between addressing the risks to employees and businesses while still allowing personal devices to be used at work is no easy task. For this particular reason, BYOD programs are still the exception, not the rule.

How can you avoid the risks of BYOD programs?

At this point, you’re probably thinking, “with the technological evolution we’ve seen over the past decade, there must be a solution to this challenge, right?”

If you and your company use Apple devices, the answer is yes. There’s a simple and effective combination: an Apple-specific Mobile Device Management (MDM) solution like Mosyle and an Apple-built management method that comes with every iPhone and iPad called User Enrollment. Apple’s User Enrollment is designed to solve this problem and seamlessly balance the risks to employees and businesses.

So let’s dive deeper and better understand how we can solve the BYOD problem by using Apple devices with the right Apple IT tools.

What is user enrollment?

Apple’s user enrollment is based on a company-managed Apple ID, like the iCloud account that anyone can create. In this case, the company creates and manages the account, and the credentials are shared with employees, just like any other work-issued account.

Apple calls this the Managed Apple ID. Managed Apple IDs can be generated in several ways through Apple Business Manager. And since federation with Microsoft and Google is supported, your company can use the same corporate email account to automatically create a Managed Apple ID with no extra step.

Once created, employees can sign in with their Managed Apple ID on their personal iPhone or iPad, and create a new and separate account just for work without connecting to a personal iCloud account.

The Managed Apple ID also allows employees to easily enroll their personal devices in the company’s Apple-specific MDM, such as Mosyle, by using a specific enrollment method designed for personal devices. This enrollment only gives the company access and control over the assets that reside on that device – nothing more.

What can a company access with User Enrollment?

When an employee completes user enrollment with their Managed Apple ID on their iPhone or iPad, a separate volume is automatically created on the device containing the following:

  • Managed apps
  • Managed Apple ID Notes
  • Managed Calendar Attachments
  • Managed Email Attachments
  • Managed Email Content
  • Keychain Details

With a dedicated volume for corporate data, it has its own encryption and lives completely separate from other volumes hosting iOS or personal user data.

Using a leading Apple-specific MDM provider such as Mosyle, a company can remotely (and automatically) install configuration profiles to ensure security and compliance when corporate data and resources are accessed from the employee’s device. Some examples of these configuration profiles are Wi-Fi information, VPN configuration, and work app installation.

The benefits of user enrollment go beyond just ensuring device security and privacy compliance.

With User Enrollment and a solution like Mosyle, companies can automatically install and configure all the apps and accounts that the employee needs for their work. Once the employee completes the user enrollment on their personal devices, like magic, all work applications and accounts appear ready to use.

In the same way that everything needed for work is automatically provided with the user enrollment, it is also automatically removed when the user enrollment is removed from the device. This can be done remotely by the company or manually by the employee at any time. There is no need to delete: with one push of a button, all company data, apps and resources are deleted from the employee’s device.

What can’t a company access with User Enrollment?

With the goal of protecting employee privacy, user enrollment allows companies to manage only accounts, settings, apps, and information provided with MDM solutions such as Mosyle. For devices enrolled through user enrollment, companies will never be able to access and manage employees’ personal information, data, and resources.

Below are a few examples of what companies cannot do:

  • View personal information, usage data, or logs
  • Access personal apps inventory
  • Take over management of a personal app
  • Access device location
  • Access to unique device identifiers, such as the device serial number
  • Delete all personal data
  • Wipe the device remotely

How to get started with User Enrollment?

User enrollment is a great way to find a middle ground by giving employees access to company data on personal devices. It creates a cryptographically separated volume on the employee’s device to ensure that company data stays with the company and personal data stays separate.

To get started, all you need is the following:

At this point, you might be thinking, “Okay, user enrollment addresses all of the key risks of a BYOD program and strikes a good balance between employee privacy and corporate security and compliance. But it comes with a high implementation cost, However?”

Not necessary. User enrollment can be free or extremely accessible for businesses of all sizes.

So, how expensive is it?

First, Apple Business Manager — and the ability to issue Managed Apple IDs — is completely free and available to any business. Plus, all you need is an Apple-specific MDM and you’ll be ready to enroll your first BYOD device in minutes.

While older Apple-specific solutions can be expensive and complex to learn, some modern Apple-specific providers offer great user experience and automation while charging an affordable price.

Mosyle and support for BYOD

With more than 35,000 customers worldwide and millions of Apple devices under management, Mosyle leads the list of new and modern Apple-specific IT providers.

Mosyle provides highly specialized solutions for managing and protecting Apple devices used by businesses and schools. The company also offers free user enrollment options for customers with fewer than 30 devices. For businesses with more than 30 devices, User Enrollment is available as part of Mosyle’s enhanced Apple-only MDM for just $1.00 per employee per month, with personalized onboarding and unlimited support included.

And there is more. For user enrollment, the $1.00 per month per employee fee allows each employee to enroll up to 3 personal devices at no additional cost.

As you can see, Apple’s user enrollment is revolutionizing the way technology is used in the workspace. And studies show that BYOD makes employees happier and more satisfied because they can use a device they’re already familiar with, while knowing IT keeps company data safe.

Businesses can enjoy the benefits of BYOD at no cost if they have fewer than 30 employees or for as little as $4.00 per year (yes, per YEAR) per personal device for larger companies.

If your company is interested in using user enrollment and improving the BYOD program, the first step is to set up an Apple Business Manager account (if you don’t already have one). The next step is to set up an MDM account with a leading Apple-specific MDM provider such as Mosyle.

Why wait? Start your BYOD program now and make your employees happy.

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